company mjm

Accounting and Operations Assistant

for Xyntek, Inc in Philadelphia, PA USA


  • Location:  Newtown, PA
  • Department: Operations
  • Type:  Full Time
  • Min. Experience:  Entry or Mid Level
  • Travel Required:  Local ~5%

Company Overview:

Founded in 1986 by a group of real-time automation & system solution engineers, Xyntek, Inc. is a global leader in real-time IT and industrial automation solutions. We continue to be one of Philadelphia?s fastest-growing consulting, design, real-time controls & IT software and systems solutions engineering firms.  Xyntek?s mission is to form technological partnerships with world-class R&D and manufacturing organizations to provide validated information technology and automated solutions, customized per their business and technology requirements. Our IT and automation engineering business units offer a full range of IT & engineering design, development, and implementation services.

Job Overview:

Xyntek is seeking entrepreneurial, dedicated, and motivated employees that are interested in joining a fast-paced <w:sdt docpart="268C6644F87440AC9D09F529D4FF8DDF" id="900329767">Operations & Finance</w:sdt> Team involved in multiple levels of company administration, operations, and accounting support.  The ideal candidates will be knowledgeable in common accounting principles, standards, and procedures and will be familiar with accepted ways of recording and reporting accounting information.  The candidates will also support other functional areas that add value to the organization?s ability to operate effectively, efficiently, and with constant improvement.  The candidate should be innately detailed oriented, organized, and data-driven, but with getting the right things done pragmatism.  In this role, the candidate can expect to experience a wide variety of functional activities and will have opportunities to excel in many areas outside of the primary focus.

Responsibilities and Duties:

Accounting Responsibilities:

  • Knowledge of principles and processes for providing customer and personal services;
  • Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal;
  • Reconcile or note and report discrepancies found in records;
  • Maintain and determine records of assets, liabilities, profits and loss and tax liabilities;
  • Posting and processing journal entries;
  • Updating accounts receivable and issues invoices;
  • Updating accounts payable and performing reconciliations;
  • Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered;
  • Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services or the shipment of goods;
  • Review timesheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies;
  • Compile employee time, production, and payroll data from timesheets and other records;
  • Verify the accuracy of billing data and revise any errors;
  • Update and maintain department and project-based expense records including reconciliation activities (employee expense report review, cost reporting, etc.).

Operations Responsibilities:

  • Perform buying duties when necessary;
  • Prepare purchase orders and send copies to suppliers and to departments originating requests;
  • Compare suppliers' bills with bids and purchase orders to verify accuracy;
  • Prepare, maintain, and review purchasing files, reports, and price lists;
  • Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications;
  • Prepare and review operational reports and schedules to ensure accuracy and efficiency;
  • Acquire, distribute and store supplies;
  • Monitor suppliers to ensure that they efficiently and effectively provide needed goods or services within budgetary limits;
  • Arrange and support Engineering department employee travel activities;
  • Vendor and Client relationship management;
  • Provide support to executive staff, management, and engineers;
  • Answer phone calls, emails, and greet visitors;
  • Scheduling of appointments and interviews;
  • Creating project documentation, employee onboarding documentation, etc.;
  • Moderate Data entry and cost analysis;
  • General office clerical duties;
  • All other duties as assigned.


      Preferred Technology Software Skills (or Similar):

      • Accounting software (Intuit QuickBooks, FreshBooks, Xero, Wave Accounting, Zoho Books, Oracle NetSuite, Odoo, Deltek, Sage Intacct, Sage 50);
      • Business intelligence and data analysis software (Tableau, UltiPro, Power BI, NetSuite, Magento, ActivTrak, Bitrix24, Zoho Analytics, Grow, IBM Cognos Impromptu);
      • Compliance software (CRSTL, eDP;Payrolltax, Paisley Cardmap);
      • Customer Relationship Management CRM software (Salesforce, Mailchimp, Zoho CRM, Dynamics CRM, HubSpot CRM, Pipedrive,, Nimble, Airtable, Marketing360, Sage ACT!);
      • Database Management software (SQL Server, MySQL, Airtable, Oracle Database, PostgreSQL, SAP HANA, Quick Base, Amazon RDS, Ninox, Microsoft Access, Sage 100 Contractor, Yardi);
      • Enterprise resource planning ERP software (Microsoft Dynamics, Oracle JD Edwards EnterpriseOne, Sage 100 ERP, SAP, NetSuite, Bitrix24);
      • Human resources software (Zoho People, Bamboo HR, ADP Workforce Now);
      • Presentation software (Microsoft PowerPoint, Google Slides);
      • Project management software (Microsoft Project, Microsoft SharePoint, Zoho Project, Primavera).


      • High school diploma or equivalent required. Bachelor?s degree preferred;
      • At least 3 years of administrative experience in a corporate environment;
      • Experience working with financial documents;
      • Excellent organizational skills;
      • Ability to multitask and prioritize duties;
      • Ability to communicate to prospective employees, Senior management, clients, etc.;
      • Strong spreadsheet skills and technical aptitude.


      About Xyntek:

      Xyntek, Inc., located nine (9) miles from downtown Princeton, NJ, continues to be one of Philadelphia’s fastest growing systems engineering consulting firms. There have been over 400 articles published on us, and our solutions have been ranked in the top 100 engineered systems in the country.

      Established in 1986, Xyntek, Inc. is an information technology and automation systems engineering, consulting, design, development, and implementation firm. Our solutions and services are provided to Fortune 100 companies in the life sciences industry including:

      • Pharmaceutical / Biotech
      • Medical Device
      • Healthcare (Hospital IT)
      • Government & Department of Defense (DoD)

      Summary of Company Benefits:

      At Xyntek, our employees are our most valuable resource and an integral part of our success. We work hard and play to win. In response, Xyntek offers excellent benefits, competitive salaries, and a high-energy work environment. Benefits include the following:

      Overall Compensation:

      Xyntek is committed to a strategy that offers a competitive compensation program paired with industry leading benefits to provide a total employment package that will attract and retain phenomenal employees. This commitment supports the belief that Xyntek must motivate and retain all employees to successfully fulfill the Company's mission.

      • Competitive compensation and growth tracks;
      • Annual performance-based raises and bonuses;
      • Engineering mentorship programs;
      • Technical & management career growth fast tracks.

      Health and Wellness:

      Xyntek offers comprehensive health care benefits for employees. Our PPO health insurance, dental insurance, and vision insurance plans also have a choice of HMO or out-of-network doctors.

      • Health Insurance:
        • 100% Company-paid insurance premium for employees;
        • No deductions to the employee's paycheck.
        Dental Insurance:
        • 100% Company-paid insurance premium for employees;
        • No deductions to the employee's paycheck.
        Vision Insurance:
        • 100% Company-paid insurance premium for employees;
        • No deductions to the employee's paycheck.
        Disability Insurance:
        • Short-Term & Long-Term Disability Insurance for illness or injury to provide security when you need it.
        • Premiums paid by the Company.
        Life Insurance:
        • Term Life Insurance to ensure your loved ones can maintain financial stability if an unexpected death should occur.
        • Voluntary Term Life Insurance program for employee’s contribution to additional needs in the event of an unexpected death.

      Savings and Investment:

      The Xyntek 401(k) Savings Plan allows employees to contribute up to the combined annual IRS limit.

      • 401(k) with company matching;
      • 401(k) enrollment after one (1) year of full employment;
      • Wealth management and financial services education and resources for participants.

      Leave Programs:

      • Paid Holiday Leave:
        • Paid holidays for full-time employees including New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day & the day after, Christmas Eve Day, and Christmas Day.
        Paid Vacation Leave:
        • Five (5) days of paid vacation earned for every six (6) months worked for full-time employees.

      Additional Benefits:

      • 100% Company-paid lunches when working in the office. Xyntek orders lunch daily at no cost to the employee;
      • 100% Company-paid snacks. Xyntek provides in-house snacks (free of charge) to the employees;
      • 100% Company-paid professional events. Xyntek covers all associated fees and expenses for attendance at professional conferences, workshops, trade shows, and training;
      • Company-sponsored social gatherings & events.

      Xyntek reserves the right to amend, interpret, modify or terminate any of its employee benefits programs without prior notice. Xyntek, Inc. is an equal opportunity employer with a strong commitment to supporting and retaining a diverse and talented workforce.

      Job Info

      • Job Category: Other / Miscellaneous

        Location: Philadelphia, PA USA

        Zip Code: 19103

        Posted on: 12/02/2019

        Viewed: 0 times

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