company mjm

Post Closing Associate

for Total Mortgage Services in Milford, CT USA


Job Description

Job Title:

Post-Closing Assistant




Milford Office

Position reports to:

Post-Closing Manager

Position supervises:


FLSA status:

__ Exempt     _X_ Non-Exempt

<st1:stockticker w:st="on">TMS</st1:stockticker> Core Values:

  • Do the Right Thing
  • Embrace and Drive Change
  • Create and Maintain High Morale, Job Fulfillment and Enjoyment
  • Be Creative and Open-Minded
  • Pursue Growth and Learning in Self and Team
  • Build Open and Honest Relationships with Communication

General Purpose and Scope (Summary):

This position is responsible for performing Verbal Verifications of employment,   fulfill all trailing document responsibilities and assist with any other functions that may need filling within the post-closing department.

Responsibilities / Functions:

  • Perform verbal verifications of employment for necessary files no less than 2 days prior to closing but no more than 5 days prior to closing.
  • Communicate with Post-Closing Manager and funder(s) any issues with obtaining verbal verifications of employment.
  • Receive, QC check, and index all trailing documents that are received.
  • Ship trailing documents to investors following indexing.
  • Monitor reports and pipelines to track missing documents.
  • Satisfy missing/deficient trailing document requests from investors.
  • Purge physical closing packages twice a month based on purchased date. 
  • Assist Post-Closers with scanning during times of high volume.
  • Complete required compliance training and testing.


Personal Traits / Competencies:

  • Ability to complete time-sensitive tasks
  • Strong attention to detail
  • Strong organizational and time management skills
  • Strong verbal and written communication skills
  • Ability to multi-task and adapt quickly in an ever changing market


Technical / Computer Skills:

  • Must be computer literate.  Proficient with Microsoft Office and office equipment.
  • Knowledge of third party mortgage software and imaging systems including, but not limited to Encompass360 is preferred.
  • Ability to pick-up new LOS systems and understand new websites quickly.
  • Conduct web searches on town, county, and state websites.

Education and Experience:

  • High school diploma or equivalent work experience
  • 1-3 years related office experience or training
  • Knowledge of banking regulations; i.e. Regulation Z, Real Estate Settlement Procedures Act (RESPA), Home Mortgage Disclosure Act (HMDA) is a plus.


Certifications, Licenses:

  • Certificate of Appointment as a Notary Public from the CT Secretary of State is a plus
  • Certification as <st1:stockticker w:st="on">MER</st1:stockticker> Signing Officer is a plus

Hours for position: Monday ? Friday 9:00 AM to 5:00 PM

May require over-time; must be available to work additional hours on short notice as determined by management to meet service level agreements.




This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.


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Job Info

  • Job Category: Other / Miscellaneous

    Location: Milford, CT USA

    Zip Code: 06460

    Posted on: 12/03/2019

    Viewed: 0 times

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